PEPFAR's annual planning process is done either at the country (COP) or regional level (ROP).
PEPFAR's programs are implemented through implementing partners who apply for funding based on PEPFAR's published Requests for Applications.
Since 2010, PEPFAR COPs have grouped implementing partners according to an organizational type. We have retroactively applied these classifications to earlier years in the database as well.
Also called "Strategic Areas", these are general areas of HIV programming. Each program area has several corresponding budget codes.
Specific areas of HIV programming. Budget Codes are the lowest level of spending data available.
Expenditure Program Areas track general areas of PEPFAR expenditure.
Expenditure Sub-Program Areas track more specific PEPFAR expenditures.
Object classes provide highly specific ways that implementing partners are spending PEPFAR funds on programming.
Cross-cutting attributions are areas of PEPFAR programming that contribute across several program areas. They contain limited indicative information related to aspects such as human resources, health infrastructure, or key populations programming. However, they represent only a small proportion of the total funds that PEPFAR allocates through the COP process. Additionally, they have changed significantly over the years. As such, analysis and interpretation of these data should be approached carefully. Learn more
Beneficiary Expenditure data identify how PEPFAR programming is targeted at reaching different populations.
Sub-Beneficiary Expenditure data highlight more specific populations targeted for HIV prevention and treatment interventions.
PEPFAR sets targets using the Monitoring, Evaluation, and Reporting (MER) System - documentation for which can be found on PEPFAR's website at https://www.pepfar.gov/reports/guidance/. As with most data on this website, the targets here have been extracted from the COP documents. Targets are for the fiscal year following each COP year, such that selecting 2016 will access targets for FY2017. This feature is currently experimental and should be used for exploratory purposes only at present.
Plus up funds will be used to recruit a Prevention Advisor with expertise in AB and OP program areas. HVOP also includes funding for this advisor. This new activity is required to strengthen the prevention portfolio. The incumbent will expand and strengthen AB activities, integrate gender, improve nuanced, targeted communication and expand prevention efforts aimed at the general population and at youth. The Advisor will ensure the development and dissemination of rigorously-informed messaging in the PEPFAR/South Africa program. The Advisor will also ensure that prevention activities conform with the USG guidance, SAG policies and the National Strategic Plan.
Plus up funds will be used to recruit a Prevention Advisor with expertise in AB and OP program areas. HVAB also includes funding for this advisor. This new activity is required to strengthen the prevention portfolio. The incumbent will expand and strengthen OP activities, strengthen gender programs, develop activities aimed at substance abuse and HIV/AIDS, and develop and implement interventions in high transmission areas. The Advisor will ensure that rigorously informed messaging is developed and disseminated in PEPFAR/South Africa programs. The Advisor will also ensure that prevention activities conform with the USG guidance, SAG policies and the National Strategic Plan.
These funds support the management and staffing expenses of USAID/South Africa (USAID). The funds cover ongoing and new staffing needs to provide technical, financial and contractual oversight to over 59 USAID partners implementing the PEPFAR program in South Africa. An umbrella grants management component provides financial and administrative support to over 20 PEPFAR organizations, thereby reducing USAID's management burden.
The total USAID PEPFAR management and staffing budget is $6,100,000 including ICASS costs estimated at $90,000 and the IRB tax which is estimated to be $105,000. Funding for the umbrella grants management element was part of the FY 2006 management and staffing program area and in FY 2007 is now included in the individual program areas.
In FY 2006, USAID was responsible for the obligation and management of over $117 million in PEPFAR funds, of which over $115 million was obligated by the USAID Health Team. (The remaining funds were obligated by other USAID teams in support of the PEPFAR goals.) In FY 2007 this amount will rise to $204 million.
Currently, the USAID PEPFAR team has 17 staff positions that dedicate at least 50 percent of their time to implementing the HIV and AIDS program in South Africa. The team consists of 3 U.S. Direct Hire Population Health and Nutrition officers, 5 US personal service contractors or institutional contractors, and 9 Foreign Service National professional and administrative staff. USAID also has one PEPFAR-funded Regional Legal Advisor and one PEPFAR-funded contracting officer.
USAID is using the personal services contract (PSC) and institutional contractor mechanisms to fill critical management and technical needs in ARV treatment, Palliative Care, and Monitoring and Evaluation. USAID has highly qualified FSN project management staff skilled in the areas of TB, Prevention and OVC; and has recruited an additional FSN to manage the growing portfolios in the areas of Youth and AB. PEPFAR funding will be used to partially support the services of a USAID public affairs officer to expand the USG public diplomacy efforts related to PEPFAR. PEPFAR funding will support other USAID operating units including the controller; program and executive offices, which provide financial management; planning and program assistance; and logistical support for managing PEPFAR resources.
The USAID Health Team provides technical management to 59 prime PEPFAR-funded partners. Staff responsibilities include monitoring the design, implementation, and evaluation of USAID PEPFAR partner activities; providing technical direction to partners to assure that their activities are implemented in accordance with Agency and PEPFAR policies and procedures; working closely with partners to assure synergy and avoid duplication of effort; and liaising with relevant South African Government (SAG), donor, and private sector stakeholders to ensure that the USAID PEPFAR activities are aligned with others active in the HIV and AIDS field in South Africa. In addition, USAID staff is active in the South Africa USG PEPFAR Task Force and serves on all of the technical working groups of the Task Force.
To help assess future staffing requirements, USAID recruited the services of an organizational development specialist to identify gaps in the staffing and structure of the Health Team. Based on this assessment, USAID is requesting three additional professional staff, all of whom will be recruited locally, to provide the needed management oversight of the growing PEPFAR portfolio. The new staff positions will be for: 1) a mid-level monitoring and evaluation specialist; 2) a senior project manager; and 3) a program specialist to coordinate the increased administrative and reporting requirements associated with PEPFAR. This will bring the total of USAID PEPFAR staff to 23. USAID anticipates maintaining this level of PEPFAR staff in FY 2008. USAID PEPFAR staffing needs beyond September 2009 will depend largely on two factors, the details of which are not known at this time: 1) the size and scope of the post-PEPFAR AIDS program in South Africa; and 2) the overall mandate and structure of the USAID bilateral assistance program in South Africa.
A table detailing the USAID/South Africa staffing pattern for PEPFAR is attached as Appendix 17. In addition to salaries, benefits and travel costs, the management budget includes operating costs (such as utilities, administrative and logistic support, etc.), ICASS
charges, the USAID Agency Information Technology tax, and limited funding for support services related to USAID PEPFAR program planning and management. The total USAID budget for staffing and associated management costs in FY 2007 is $6,100,000 and is attached as Appendix 18.
